11+ Sample Denial Letters

A letter of denial is usually written to notify the recipient that your certain request has been denied or it is not possible under certain parameters to fulfill the request. Various reasons give rise to the denial or rejection of a proposal request, for example a denial could be to a worker’s leave of absence, from a landlord to the tenant for any reason, lender rejects a loan, from a company to raise pays or any kind of increment and many more reasons.

A letter of denial is usually a formal letter, it should be brief, amiable and direct. Start from the matter that letter need to be addressed. A letter of denial will disappoint the recipient, so you should try to soften the bow by keeping the tone encouraging. The letter should address the recipient by name, come to the point for what you are writing the letter, and give your decision clearly and completely. Select appropriate words for giving your decision but keep it simple. You should explain briefly the reason for the decision you have taken, include something to support your point, you can mention briefly the areas where improvement is needed, without getting rude. If it is possible, you can also mention that you can consider the request in future or some other time, as due to some unfavorable circumstances it is not possible for you to entertain this request or proposal right now.

Letter of denial announces your final decision on a certain point, so while mentioning your decision, and keep your tone encouraging and decisive. Try to lessen the low of disappointment. A strongly written letter of denial not only conveys your decision but also takes care of the sentiments of the others. Recheck your letter before sending it, letter should be signed and if it is an official letter, it must be signed and stamped. Sample of the letter of denial has been attached with this template to make it easy for you.