10+ Sample Delegation Letters

Delegation means to empower someone or give authority to someone to perform a task. You can download and see examples of various delegation letters here. In an organization or working place when some one gets over burdened or is not available for a specific time period, his responsibilities are delegated to someone else, so that the business will running. Delegations of power can be for various purposes, it could be for a special project, to follow up a complaint, some additional duties, and some new responsibilities that should be preformed in your absence. The one who has been given extra duties, is the person whom administration trusts. It also a show that’s elected person is capable to handle the pressure and perform well.

A delegation letter is a formal letter, but it should be having a lighter tone, it should be pleasant not overbearing. While writing a delegation letter you should keep in view the following points. You should be very clear about what duties or responsibilities you are delegating and what your requirement is. All the objectives of the delegation of power should be mentioned and conveyed well in letter. If it is for a specific time period then mention when it will start and for how long it will last. You should also convey the objectives of such a delegation and what should be the level that you want, if any further training to perform the duties is required, it should also be mentioned.

You should also mention that how many hours the employee should work who have been delegated new responsibilities. You should show your trust that you have faith in the person who has been delegated the duties, encourage the person for successful handling of delegated duties. If there is any additional payment for the new duties, do mention in the letter. Letter should be signed by the person who is delegating the powers and should be stamped. Before forwarding the letter it is wise to read it again to avoid any misunderstanding or problem. A sample of letter of delegation is attached with this template for the convenience of the readers.