13+ Sample Cancellation Letters

A letter of cancellation is an indication of termination of a deal, project or an undergoing transaction. This letter is a formal document; it can be written from an organization to another organization, from company to an individual or from an individual to a company. In either way it should be having all the requirements essential for a cancellation of something legally. The cancellation letter should be having a formal language, tone should be polite and avoid to be rude. Clearly mention in the letter that you have to cancel the agreement, deal or transaction. This letter is a specific genre of letter writing and it demands clarity, and reasoning for writing this letter.

Letter of cancellation should be precise and to the point, having all the important information (name, address, contact number, email) of the sender and of recipient as well. The tone of the letter should be decisive and professional, keep your sentences short and the language should not be negative. Inform the other party that you are cancelling the contract or transaction. Letter of cancellation should be having specific reasons of cancelling the contract. Though the cancellation letter should be firm but tone should be polite. There is no need to mention all the reasons of cancellation but it could be pointed out without potential list of grievances.

Cancellation letter is served as information for an action to be performed in future. So a time frame should be given in the letter of cancellation with which your service will end, its even better to give a time limit of 30 days to terminate a contract. Letter should be having a date on which the cancellation will be effective. Some contract may specify some terms or pre-requisite to terminate a deal so, all the agreed upon terms should be considered before terminating a deal. Cancellation should not be a threat or warning but a fact having an implementation force. Some samples of the letter of cancellation are attached with this template that will make it easy to draft a letter that suits your situation.